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Duties and Responsibilities of an Accounts Payable Clerk

An Accounts Payable Clerk makes sure their company pays their invoices and bills on time, whether it be by reviewing them with a department head or following up with clients directly.

Requirements and skills

  • Proven working experience as Accounts Payable Clerk
  • Solid understanding of basic bookkeeping and accounting payable principles
  • Proven ability to calculate, post and manage accounting figures and financial records
  • Data entry skills along with a knack for numbers
  • Hands-on experience with spreadsheets and proprietary software
  • Proficiency in English and in MS Office
  • High degree of accuracy and attention to detail
  • BSc degree in Finance, Accounting or Business Administration

Accounts Payable Clerk Duties:

  • Enter and update vendor information into accounting system
  • Prepare checks, invoices, and statements
  • Maintain records of invoices
  • Prepare financial statements and reports
  • Assist with bank reconciliations
  • Review and check bills for accuracy
  • Maintain files and records

Accounts Payable Clerk Responsibilities:

  • Maintain accounts payable records and reconcile financial obligations
  • Verify the accuracy of accounts payable transactions; prepare specialized reports as needed
  • Track due dates and payment amounts; follow up with vendors on discrepancies
  • Process the payment of invoices, checks, and other credits
  • Identify and expedite payments on open invoices
  • Issue credit memos as needed
  • Track vendor information, including account status, invoice dates, and credit limits
  • Process vendor information changes
  • Maintain vendor profiles and records
  • Process vendor onboarding and termination, including updating account maintenance information
  • Maintain appropriate records on all company personnel, including payroll records, benefit statements, and time records
  • Oversee all payroll and benefits processes, including processing payroll, issuing checks, and updating benefits records
  • Perform other accounting duties as promoted

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